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Development Application Electronic Lodgement

Council is moving towards electronic lodgement and better electronic record keeping, document quality and quality management systems, we would like to encourage you to submit a CD ROM/Flash Drive with your application.

A considerable amount of information is now transmitted and viewed electronically - therefore we need to start encouraging submission of data in suitable electronic format to provide a standard and quality consistent with community expectations. Quality is also an important consideration when Council receives requests for information via legislation, colloquially known as GIPA.

The submission of an application inclusive of a CD/Flash Drive (and any amendments thereto) is voluntary at this stage but strongly encouraged. It is envisaged that this Council will over time also move towards full electronic lodgement (and also distribution of consents).

BUSINESS ‘RULES’

The Documents

  1. PDF Format - All documents, plans, application forms etc should be submitted as separate PDF files for each document or plan or application form, in accordance with Council's file naming protocolabove.
  2. Security settings should not be applied to electronic documents, this includes passwords. (Why? If they are locked we may not be able to print. We may not be able to measure or electronically stamp the documents either via the “Trapeze” or other software purchased and used by Council).Accordingly, please consider minimising your settings.
  3. Documents - A4 formatted and optimised for minimum size (on-line publishing). Files larger than 4mb should be broken up into logical parts and supplied as separate files.
  4. Plans - to scale and rotated to landscape.
  5. File names - file naming conventions apply.See below.
  6. Accuracy - electronic documents must be exact reproductions of the original hard copy documents or plans.
  7. Quality – see 1 above. Must be readable not scans of scans etc.

    Note:USB’s, CD ROMs – extra copies may be required for referral agencies

    Lodgement

  1. If lodged over the counter, the application should be lodged no later than 4pm to enable sufficient and reasonable processing and checking before the close of business.
  2. Where there are 4 DA’s or more, these applications really should be lodged sufficiently in advance of the close of business to enable adequate checking and processing.
  3. If and when large voluminous applications are lodged with multiple reports (between 4-5pm) ie prior to or at the close of business, checking and lodgement will resume at the start of business the following day.

The reason for the above (items 1,2 and 3 under ‘Lodgement’) is that the disc must be cross checked against the paper documents upon lodgement and this task is potentially time consuming.

Our front Counter cannot process at 5pm either at or shortly before the close of business.

If you wish to continue to submit your application as you have always done, you can continue to do so.It is expected however over the passage of time that there will be less emphasis on paper plans and documents.

CONTINUOUS IMPROVEMENT

Appreciating that there may be some issues, Council may need to make some adjustments. Conversely, if there are things that need to be changed from the perspective of customers or issues arise, let our customer services officers know so that we can look into it.This is version 2 of the naming conventions in response to a request for shorter and simpler names and for uploading on to Council’s Tracking Website.

Council is acutely aware that it cannot continue to hold vast amounts of paper and files and is tackling the issue on several fronts.So your participation in this process will be greatly appreciated with a view to facilitating full electronic record keeping.

PRIVACY

Please note that, in the interest of public transparency, documentation will be made available to the public / interested persons on request and may also be made available on Council’s internet website, as per Council’s resolution of 28 February 2006.

Title of Documents Address Advisory Notes Only
DEVELOPMENT APPLICATIONS   (including applications for subdivisions which are a type of Development)
Form – Development Application Form Lot # DP ##### - 1 Smith St – Smith Village The address should be replicated for each plan / document.
Form – Owner’s consent Lot # DP ##### - 1 Smith St – Smith Village (You only need this if the owner’s consent has not been provided on the Development Application form.
Form – Political Donations & Gifts Declaration Lot # DP ##### - 1 Smith St – Smith Village This is a legislative requirement.
Notes – Prelodgement Advisory Notes Lot # DP ##### - 1 Smith St – Smith Village Submit with your application if you have attended a Development Advisory Unit (DAU) meeting.
Certificate - Basix Lot # DP ##### - 1 Smith St – Smith Village  
Plans – Site Analysis Lot # DP ##### - 1 Smith St – Smith Village  
Plans - Site Lot # DP ##### - 1 Smith St – Smith Village  
Plans - Survey Lot # DP ##### - 1 Smith St – Smith Village  
Plans – Floor Plans Lot # DP ##### - 1 Smith St – Smith Village  
Plans - Elevations Lot # DP ##### - 1 Smith St – Smith Village  
Plans - Sections Lot # DP ##### - 1 Smith St – Smith Village  
Plans –Subdivision Layout – type of subdivision Lot # DP ##### - 1 Smith St – Smith Village Type means Torrens, Strata or Community.
Plans - Landscape Lot # DP ##### - 1 Smith St – Smith Village  
Plans – Tree Retention Lot # DP ##### - 1 Smith St – Smith Village  
Plans – Waste Management - Demolition Lot # DP ##### - 1 Smith St – Smith Village  
Plans – Waste Management - Construction Lot # DP ##### - 1 Smith St – Smith Village  
Plans – Waste Management - Operational Lot # DP ##### - 1 Smith St – Smith Village  
Plans – Environmental Management Lot # DP ##### - 1 Smith St – Smith Village  
Plans – Construction Management Lot # DP ##### - 1 Smith St – Smith Village  
Plans – Soil and Sediment Management Lot # DP ##### - 1 Smith St – Smith Village  
Plans – Vegetation Management Lot # DP ##### - 1 Smith St – Smith Village  
Plans – Heritage Conservation Management Lot # DP ##### - 1 Smith St – Smith Village  
Plans – insert name eg photomontages, colour schedules etc. Lot # DP ##### - 1 Smith St – Smith Village  
Plans – On Site Effluent Disposal Lot # DP ##### - 1 Smith St – Smith Village  
Plans – Traffic & Car Parking Lot # DP ##### - 1 Smith St – Smith Village  
Plans – Notification Plans Lot # DP ##### - 1 Smith St – Smith Village These plans will be put on the Council DA Tracking website for notification purposes and should include a full set in one file.The onus will be on the applicant to eliminate floor plans for residential development and information pertaining to sensitive commercial projects.For example the location of a safe and security measures.
Report – Statement of Environmental Effects Lot # DP ##### - 1 Smith St – Smith Village This is mandatory with all Development Applications.Applicants should NOT use the generic from for developments other than basic types such as dwellings and ancillary structures such as awnings, carports, pergolas and the like.Important Note:Where there are multiple appendices containing specialist reports please upload the appendices as separate documents.

Eg

Report – Statement of Environmental Effects – Appendix 1 – Traffic Report

Report – Environmental Impact Statement Lot # DP ##### - 1 Smith St – Smith Village This is mandatory for DESIGNATED developments.The report is produced in response to the Director General’s requirements for the designated development.Where there are separate appendices, they should be uploaded as separate documents.
Report – Species Impact Statement Lot # DP ##### - 1 Smith St – Smith Village This is triggered where there has been a declaration that the impacts are deemed to be significant.
Report – Species Impact Statement – redacted version Lot # DP ##### - 1 Smith St – Smith Village This is triggered where there has been a declaration that the impacts are deemed to be significant.The redacted version is for public exhibition purposes.The redactions should remove sensitive information such as the precise location or GPS coordinates of threatened species.
Report – Flora & Fauna Lot # DP ##### - 1 Smith St – Smith Village  
Report - Bushfire Lot # DP ##### - 1 Smith St – Smith Village  
Report – Flood Study Lot # DP ##### - 1 Smith St – Smith Village  
Report – Heritage Impact Lot # DP ##### - 1 Smith St – Smith Village  
Report – SEPP 65 – Design Lot # DP ##### - 1 Smith St – Smith Village State Environmental Planning Policy (SEPP) No. 65 – Design Quality of Residential Apartment Development applies to certain types of Residential Flat Buildings.A design Verification Statement is required by a Registered Architect and the specific requirements of the SEPP must be addressed.
Report - Traffic Lot # DP ##### - 1 Smith St – Smith Village  
Report – Car Parking Needs Study Lot # DP ##### - 1 Smith St – Smith Village  
Report – Aboriginal Heritage Lot # DP ##### - 1 Smith St – Smith Village  
Report – Aboriginal Heritage – redacted version Lot # DP ##### - 1 Smith St – Smith Village The redacted version should remove sensitive information such as the location of any aboriginal artefacts and the like.
Report - AHIMS Lot # DP ##### - 1 Smith St – Smith Village  
Report – On Site Effluent Management Lot # DP ##### - 1 Smith St – Smith Village  
Report- Environmental Management Lot # DP ##### - 1 Smith St – Smith Village  
Report – Section J Lot # DP ##### - 1 Smith St – Smith Village  
Report – Energy Efficiency Lot # DP ##### - 1 Smith St – Smith Village  
Report – Aborist Lot # DP ##### - 1 Smith St – Smith Village  
Report – SEPP 71 – Masterplan Waiver Lot # DP ##### - 1 Smith St – Smith Village The Department of Planning & Infrastructure can issue a waiver where development is in the Coastal Zone.Typically this applies to small scale and minor proposals.The requirement is contained in State Environmental Planning Policy (SEPP) No. 71 – Coastal Protection
Report – Contamination Lot # DP ##### - 1 Smith St – Smith Village  
Report – Geotechnical Lot # DP ##### - 1 Smith St – Smith Village  
Report – Coastal Engineers Lot # DP ##### - 1 Smith St – Smith Village  
Report – Name of the Report Lot # DP ##### - 1 Smith St – Smith Village  
CONSTRUCTION CERTIFICATES    
Form – CC – Application form Lot # DP ##### - 1 Smith St – Smith Village  
Certificate – CC – Structural Engineer Lot # DP ##### - 1 Smith St – Smith Village  
Certificate – CC – Water Proofing Lot # DP ##### - 1 Smith St – Smith Village  
Certificate – Smoke Detector Lot # DP ##### - 1 Smith St – Smith Village  
Certificate – Basix Compliance Lot # DP ##### - 1 Smith St – Smith Village  
Certificate – Glazing Lot # DP ##### - 1 Smith St – Smith Village  
Certificate – Termite Protection Lot # DP ##### - 1 Smith St – Smith Village  
Certificate – CC – Other (Specify) Lot # DP ##### - 1 Smith St – Smith Village  
Certificate – Interim Occupation Lot # DP ##### - 1 Smith St – Smith Village  
Certificate – Final Occupation Lot # DP ##### - 1 Smith St – Smith Village  
Plans – CC – Site Lot # DP ##### - 1 Smith St – Smith Village  
Plans – CC- Survey Lot # DP ##### - 1 Smith St – Smith Village  
Plans – CC - Floor Plans Lot # DP ##### - 1 Smith St – Smith Village  
Plans – CC – Elevations Lot # DP ##### - 1 Smith St – Smith Village  
Plans – CC – Sections Lot # DP ##### - 1 Smith St – Smith Village  
Plans – CC - Other (Specify) Lot # DP ##### - 1 Smith St – Smith Village  
Plans – CC – Engineering (Specify) Lot # DP ##### - 1 Smith St – Smith Village  
Specification – CC Lot # DP ##### - 1 Smith St – Smith Village  
Frame and Truss Details - CC Lot # DP ##### - 1 Smith St – Smith Village  
COMPLYING DEVELOPMENT CERTIFICATES    
Form – CDC – Application Form Lot # DP ##### - 1 Smith St – Smith Village  
Certificate – CDC - Structural Engineer Lot # DP ##### - 1 Smith St – Smith Village  
Certificate – CDC - Water Proofing Lot # DP ##### - 1 Smith St – Smith Village  
Certificate – Smoke Detector Lot # DP ##### - 1 Smith St – Smith Village  
Certificate – Basix Compliance Lot # DP ##### - 1 Smith St – Smith Village  
Certificate – Glazing Lot # DP ##### - 1 Smith St – Smith Village  
Certificate – Termite Protection Lot # DP ##### - 1 Smith St – Smith Village  
Certificate – CDC – Other (Specify) Lot # DP ##### - 1 Smith St – Smith Village  
Certificate – CDC - Interim Occupation Lot # DP ##### - 1 Smith St – Smith Village  
Certificate – CDC - Final Occupation Lot # DP ##### - 1 Smith St – Smith Village  
Plans – CDC – Site Lot # DP ##### - 1 Smith St – Smith Village  
Plans – CDC- Survey Lot # DP ##### - 1 Smith St – Smith Village  
Plans – CDC - Floor Plans Lot # DP ##### - 1 Smith St – Smith Village  
Plans – CDC – Elevations Lot # DP ##### - 1 Smith St – Smith Village  
Plans – CDC – Sections Lot # DP ##### - 1 Smith St – Smith Village  
Plans – CDC - Other (Specify) Lot # DP ##### - 1 Smith St – Smith Village  
Plans – CDC – Engineering (Specify) Lot # DP ##### - 1 Smith St – Smith Village  
Specification - CDC Lot # DP ##### - 1 Smith St – Smith Village  
Frame & Truss Details - CDC Lot # DP ##### - 1 Smith St – Smith Village  
PRIVATE PCA (CC)    
Form – PCC – Application Form Lot # DP ##### - 1 Smith St – Smith Village  
Certificate – PCC - Structural Engineer Lot # DP ##### - 1 Smith St – Smith Village  
Certificate – PCC - Water Proofing Lot # DP ##### - 1 Smith St – Smith Village  
Certificate – PCC- Smoke Detector Lot # DP ##### - 1 Smith St – Smith Village  
Certificate – PCC - Basix Compliance Lot # DP ##### - 1 Smith St – Smith Village  
Certificate – PCC - Glazing Lot # DP ##### - 1 Smith St – Smith Village  
Certificate – PCC - Termite Protection Lot # DP ##### - 1 Smith St – Smith Village  
Certificate – PCC – Other (Specify) Lot # DP ##### - 1 Smith St – Smith Village  
Certificate – PCC - Interim Occupation Lot # DP ##### - 1 Smith St – Smith Village  
Certificate – PCC - Final Occupation Lot # DP ##### - 1 Smith St – Smith Village  
Plans – PCC – Site Lot # DP ##### - 1 Smith St – Smith Village  
Plans – PCC- Survey Lot # DP ##### - 1 Smith St – Smith Village  
Plans – PCC - Floor Plans Lot # DP ##### - 1 Smith St – Smith Village  
Plans – PCC – Elevations Lot # DP ##### - 1 Smith St – Smith Village  
Plans – PCC – Sections Lot # DP ##### - 1 Smith St – Smith Village  
Plans – PCC - Other (Specify) Lot # DP ##### - 1 Smith St – Smith Village  
Plans – PCC – Engineering (Specify) Lot # DP ##### - 1 Smith St – Smith Village  
Specification - PCC Lot # DP ##### - 1 Smith St – Smith Village  
PCC - Frame and Truss Details Lot # DP ##### - 1 Smith St – Smith Village  
PRIVATE PCA (CDC)    
Form – PCDC – Application Form Lot # DP ##### - 1 Smith St – Smith Village  
Certificate – PCDC - Structural Engineer Lot # DP ##### - 1 Smith St – Smith Village  
Certificate – PCDC - Water Proofing Lot # DP ##### - 1 Smith St – Smith Village  
Certificate – PCDC – Other (Specify) Lot # DP ##### - 1 Smith St – Smith Village  
Certificate – PCDC - Interim Occupation Lot # DP ##### - 1 Smith St – Smith Village  
Certificate – PCDC - Final Occupation Lot # DP ##### - 1 Smith St – Smith Village  
Plans – PCDC – Site Lot # DP ##### - 1 Smith St – Smith Village  
Plans – PCDC- Survey Lot # DP ##### - 1 Smith St – Smith Village  
Plans – PCDC - Floor Plans Lot # DP ##### - 1 Smith St – Smith Village  
Plans – PCDC – Elevations Lot # DP ##### - 1 Smith St – Smith Village  
Plans – PCDC – Sections Lot # DP ##### - 1 Smith St – Smith Village  
Plans – PCDC - Other (Specify) Lot # DP ##### - 1 Smith St – Smith Village  
Plans – PCDC – Engineering (Specify) Lot # DP ##### - 1 Smith St – Smith Village  
Specification - PCDC Lot # DP ##### - 1 Smith St – Smith Village  
Payment Receipt – PCDC - Long Service Levy Lot # DP ##### - 1 Smith St – Smith Village  
Payment Receipt – PCDC - S94/S64 Contributions Lot # DP ##### - 1 Smith St – Smith Village  
SUBDIVISION CONSTRUCTION CERTIFICATES    
Forms - Application Lot # DP ##### - 1 Smith St – Smith Village  
Plans – Engineering Design Lot # DP ##### - 1 Smith St – Smith Village  
Plans - Survey Lot # DP ##### - 1 Smith St – Smith Village  
Plans – Subdivision Layout Lot # DP ##### - 1 Smith St – Smith Village  
Plans – Works as Executed Lot # DP ##### - 1 Smith St – Smith Village  
Certificate – insert name Lot # DP ##### - 1 Smith St – Smith Village  
SUBDIVISION CERTIFICATES   Historically known as Linen Plans.The application enables the subdivision to be submitted to the LPI – for the creation of land title.
Form - Application Lot # DP ##### - 1 Smith St – Smith Village  
Advice – Applicant’s Checklist Lot # DP ##### - 1 Smith St – Smith Village  
Advice – SCC Checklist Lot # DP ##### - 1 Smith St – Smith Village (This is an internal document)
Plans - Survey Lot # DP ##### - 1 Smith St – Smith Village  
Plans – Draft s88B Instrument and Associated Deposited Plan Lot # DP ##### - 1 Smith St – Smith Village  
Notice – Shoalhaven Water Lot # DP ##### - 1 Smith St – Smith Village  
Notice – Energy Provider Lot # DP ##### - 1 Smith St – Smith Village  
Notice – Telecommunications Lot # DP ##### - 1 Smith St – Smith Village  
Notice – NBN Co. Lot # DP ##### - 1 Smith St – Smith Village  
ROAD WORKS    
Form – Application for Works in the Road Reserve Lot # DP ##### - 1 Smith St – Smith Village  
Plans – Site and Location Lot # DP ##### - 1 Smith St – Smith Village  
Plans – Long Section Lot # DP ##### - 1 Smith St – Smith Village