Development Application Electronic Lodgement

NEW PROCEDURES COMMENCING 1 JULY 2017

Council is working towards a fully electronic lodgement and better electronic record keeping, document quality and quality management systems.

A considerable amount of information is now transmitted electronically. Most businesses, State Government bodies and customers have expectation that Council will operate in a digital environment.  The submission of electronic data will provide a standard and quality consistent with these expectations.

NEW PROCEDURES

Council will no longer be accepting any documentation, either relating to a new Development Application of an existing Application in paper format unless there is a special or exceptional circumstance.

Documentation will be required to be submitted on a CD/USB.

Note:  Documentation that is received by Council in paper format after 1st July, 2017 will incur a scanning/data manipulation fee as per Council’s Fees & Charges)

BUSINESS ‘RULES’

The Documents

  • PDF Format - All documents, plans, application forms etc. should be submitted as separate PDF files for each document or plan or application form, in accordance with Council's file naming protocol.

  • Security settings should not be applied to electronic documents, this includes passwords. (Why? If they are locked we may not be able to print. We may not be able to measure or electronically stamp the documents either via the “Trapeze” or other software purchased and used by Council). Accordingly, please consider minimising your settings.

  • Documents - A4 formatted and optimised for minimum size (on-line publishing). Files larger than 4mb should be broken up into logical parts and supplied as separate files.

  • Plans - to scale and rotated to landscape.

  • File names - file naming conventions apply. See below.

  • Accuracy - electronic documents must be exact reproductions of the original hard copy documents or plans.

  • Quality – see 1 above. Must be readable not scans of scans etc. 

Title of Documents

Address

Advisory Notes Only

DEVELOPMENT APPLICATIONS

 

(including applications for subdivisions which are a type of Development)

Form – Development Application

1 Smith St – Smith Village  - Lot # DP #####

The address should be replicated for each plan / document.

Form – Owner’s consent

1 Smith St – Smith Village  - Lot # DP #####

(You only need this if the owner’s consent has not been provided on the Development Application form.

Form – Political Donations & Gifts Declaration

1 Smith St – Smith Village  - Lot # DP #####

This is a legislative requirement.

Notes – Prelodgement Advisory Notes

1 Smith St – Smith Village  - Lot # DP #####

Submit with your application if you have attended a Development Advisory Unit (DAU) meeting.

Certificate - Basix

1 Smith St – Smith Village Lot # DP #####

 

Plans – Name of Plan

(e.g. Site or Floor Plans, etc)

1 Smith St – Smith Village Lot # DP #####

 

Plans –Subdivision Layout – type of subdivision

1 Smith St – Smith Village Lot # DP #####

Type means Torrens, Strata or Community.

Plans – Notification Plans

1 Smith St – Smith Village Lot # DP #####

These plans will be put on the Council DA Tracking website for notification purposes and should include a full set in one file. The onus will be on the applicant to eliminate floor plans for residential development and information pertaining to sensitive commercial projects. For example the location of a safe and security measures.

Report – Name of Report

(e.g. Bushfire or Flood Study etc)

1 Smith St – Smith Village Lot # DP #####

 

Report – Statement of Environmental Effects

1 Smith St – Smith Village Lot # DP #####

This is mandatory with all Development Applications. Applicants should NOT use the generic from for developments other than basic types such as dwellings and ancillary structures such as awnings, carports, pergolas and the like. Important Note: Where there are multiple appendices containing specialist reports please upload the appendices as separate documents.

Eg

Report – Traffic Report  - Statement of Environmental Effects – Appendix 1

Report – Environmental Impact Statement

1 Smith St – Smith Village Lot # DP #####

This is mandatory for DESIGNATED developments. The report is produced in response to the Director General’s requirements for the designated development. Where there are separate appendices, they should be uploaded as separate documents.

Report – Species Impact Statement

1 Smith St – Smith Village Lot # DP #####

This is triggered where there has been a declaration that the impacts are deemed to be significant.

Report – Species Impact Statement – redacted version

1 Smith St – Smith Village Lot # DP #####

This is triggered where there has been a declaration that the impacts are deemed to be significant. The redacted version is for public exhibition purposes. The redactions should remove sensitive information such as the precise location or GPS coordinates of threatened species.

Report – SEPP 65 – Design

1 Smith St – Smith Village Lot # DP #####

State Environmental Planning Policy (SEPP) No. 65 – Design Quality of Residential Apartment Development applies to certain types of Residential Flat Buildings. A design Verification Statement is required by a Registered Architect and the specific requirements of the SEPP must be addressed.

Report – Aboriginal Heritage – redacted version

1 Smith St – Smith Village Lot # DP #####

The redacted version should remove sensitive information such as the location of any aboriginal artefacts and the like.

Report – SEPP 71 – Masterplan Waiver

1 Smith St – Smith Village Lot # DP #####

The Department of Planning & Infrastructure can issue a waiver where development is in the Coastal Zone. Typically this applies to small scale and minor proposals. The requirement is contained in State Environmental Planning Policy (SEPP) No. 71 – Coastal Protection

CONSTRUCTION CERTIFICATES

   

Form – CC – Application form

1 Smith St – Smith Village Lot # DP #####

 

Certificate – CC – Name of Certificate ( e.g. Structural Engineer or Basix, etc

1 Smith St – Smith Village Lot # DP #####

 

Plans – CC – Name of Plan (e.g. Site or Survey, etc)

1 Smith St – Smith Village Lot # DP #####

 

Specification – CC

Lot # DP ##### - 1 Smith St – Smith Village

 

Frame and Truss Details - CC

Lot # DP ##### - 1 Smith St – Smith Village

 

COMPLYING DEVELOPMENT CERTIFICATES

   

Form – CDC – Application Form

1 Smith St – Smith Village Lot # DP #####

 

Certificate – CDC - Structural Engineer

1 Smith St – Smith Village Lot # DP #####

 

Certificate – CDC - Water Proofing

1 Smith St – Smith Village Lot # DP #####

 

Certificate – Smoke Detector

1 Smith St – Smith Village Lot # DP #####

 

Certificate – Basix Compliance

1 Smith St – Smith Village Lot # DP #####

 

Certificate – Glazing

1 Smith St – Smith Village Lot # DP #####

 

Certificate – Termite Protection

1 Smith St – Smith Village Lot # DP #####

 

Certificate – CDC – Other (Specify)

1 Smith St – Smith Village Lot # DP #####

 

Certificate – CDC - Interim Occupation

1 Smith St – Smith Village Lot # DP #####

 

Certificate – CDC - Final Occupation

1 Smith St – Smith Village Lot # DP #####

 

Plans – CDC – Site

1 Smith St – Smith Village Lot # DP #####

 

Plans – CDC- Survey

1 Smith St – Smith Village Lot # DP #####

 

Plans – CDC - Floor Plans

1 Smith St – Smith Village Lot # DP #####

 

Plans – CDC – Elevations

1 Smith St – Smith Village Lot # DP #####

 

Plans – CDC – Sections

1 Smith St – Smith Village Lot # DP #####

 

Plans – CDC - Other (Specify)

1 Smith St – Smith Village Lot # DP #####

 

Plans – CDC – Engineering (Specify)

1 Smith St – Smith Village Lot # DP #####

 

Specification - CDC

1 Smith St – Smith Village Lot # DP #####

 

Frame & Truss Details - CDC

1 Smith St – Smith Village Lot # DP #####

 

PRIVATE PCA (CC)

   

Form – PCC – Application Form

1 Smith St – Smith Village Lot # DP #####

 

Certificate – PCC - Structural Engineer

1 Smith St – Smith Village Lot # DP #####

 

Certificate – PCC - Water Proofing

1 Smith St – Smith Village Lot # DP #####

 

Certificate – PCC- Smoke Detector

1 Smith St – Smith Village Lot # DP #####

 

Certificate – PCC - Basix Compliance

1 Smith St – Smith Village Lot # DP #####

 

Certificate – PCC - Glazing

1 Smith St – Smith Village Lot # DP #####

 

Certificate – PCC - Termite Protection

1 Smith St – Smith Village Lot # DP #####

 

Certificate – PCC – Other (Specify)

1 Smith St – Smith Village Lot # DP #####

 

Certificate – PCC - Interim Occupation

1 Smith St – Smith Village Lot # DP #####

 

Certificate – PCC - Final Occupation

1 Smith St – Smith Village Lot # DP #####

 

Plans – PCC – Site

1 Smith St – Smith Village Lot # DP #####

 

Plans – PCC- Survey

Lot # DP ##### - 1 Smith St – Smith Village

 

Plans – PCC - Floor Plans

1 Smith St – Smith Village Lot # DP #####

 

Plans – PCC – Elevations

1 Smith St – Smith Village Lot # DP #####

 

Plans – PCC – Sections

1 Smith St – Smith Village Lot # DP #####

 

Plans – PCC - Other (Specify)

1 Smith St – Smith Village Lot # DP #####

 

Plans – PCC – Engineering (Specify)

1 Smith St – Smith Village Lot # DP #####

 

Specification - PCC

1 Smith St – Smith Village Lot # DP #####

 

PCC - Frame and Truss Details

1 Smith St – Smith Village Lot # DP #####

 

PRIVATE PCA (CDC)

   

Form – PCDC – Application Form

1 Smith St – Smith Village Lot # DP #####

 

Certificate – PCDC - Structural Engineer

1 Smith St – Smith Village Lot # DP #####

 

Certificate – PCDC - Water Proofing

1 Smith St – Smith Village Lot # DP #####

 

Certificate – PCDC – Other (Specify)

1 Smith St – Smith Village Lot # DP #####

 

Certificate – PCDC - Interim Occupation

1 Smith St – Smith Village Lot # DP #####

 

Certificate – PCDC - Final Occupation

1 Smith St – Smith Village Lot # DP #####

 

Plans – PCDC – Site

1 Smith St – Smith Village Lot # DP #####

 

Plans – PCDC- Survey

1 Smith St – Smith Village Lot # DP #####

 

Plans – PCDC - Floor Plans

1 Smith St – Smith Village Lot # DP #####

 

Plans – PCDC – Elevations

1 Smith St – Smith Village Lot # DP #####

 

Plans – PCDC – Sections

1 Smith St – Smith Village Lot # DP #####

 

Plans – PCDC - Other (Specify)

1 Smith St – Smith Village Lot # DP #####

 

Plans – PCDC – Engineering (Specify)

1 Smith St – Smith Village Lot # DP #####

 

Specification - PCDC

1 Smith St – Smith Village Lot # DP #####

 

Payment Receipt – PCDC - Long Service Levy

1 Smith St – Smith Village Lot # DP #####

 

Payment Receipt – PCDC - S94/S64 Contributions

1 Smith St – Smith Village Lot # DP #####

 

SUBDIVISION CONSTRUCTION CERTIFICATES

   

Forms – Application Form

1 Smith St – Smith Village Lot # DP #####

 

Plans – Engineering Design

1 Smith St – Smith Village Lot # DP #####

 

Plans – Overall Services

1 Smith St – Smith Village Lot # DP #####

 

Plans - Landscape

1 Smith St – Smith Village Lot # DP #####

 

Plans – Lines & Signs

1 Smith St – Smith Village Lot # DP #####

 

Plans - Survey

1 Smith St – Smith Village Lot # DP #####

 

Plans - Catchment

1 Smith St – Smith Village Lot # DP #####

 

Plans – Subdivision Layout

1 Smith St – Smith Village Lot # DP #####

 

Plans – Structural Design

1 Smith St – Smith Village Lot # DP #####

 

Plans /Report - Calculations

1 Smith St – Smith Village Lot # DP #####

This information could be on a plan, in a report or letter.  Name the document and thereafter indication it refers to calculations for the relevant matter.

Plans – Traffic Management

1 Smith St – Smith Village Lot # DP #####

 

Certificate – insert name

Lot # DP ##### - 1 Smith St – Smith Village

 

Report – Name of Report

1 Smith St – Smith Village Lot # DP #####

Example – Report – Environmental Management Plan

SUBDIVISION CERTIFICATES

 

Historically known as Linen Plans. The application enables the subdivision to be submitted to the LPI – for the creation of land title.

Form - Application

Lot # DP ##### - 1 Smith St – Smith Village

 

Advice – Applicant’s Checklist

Lot # DP ##### - 1 Smith St – Smith Village

 

Advice – SCC Checklist

Lot # DP ##### - 1 Smith St – Smith Village

(This is an internal document)

Plans - Survey

Lot # DP ##### - 1 Smith St – Smith Village

 

Plans – Works as Executed

Lot # DP ##### - 1 Smith St – Smith Village

 

Plans – Draft s88B Instrument and Associated Deposited Plan

Lot # DP ##### - 1 Smith St – Smith Village

 

Notice – Shoalhaven Water

Lot # DP ##### - 1 Smith St – Smith Village

 

Notice – Energy Provider

Lot # DP ##### - 1 Smith St – Smith Village

 

Notice – Telecommunications

Lot # DP ##### - 1 Smith St – Smith Village

 

Notice – NBN Co.

Lot # DP ##### - 1 Smith St – Smith Village

 

ROAD WORKS

   

Form – Application for Works in the Road Reserve

Lot # DP ##### - 1 Smith St – Smith Village

 

Plans – Site and Location

Lot # DP ##### - 1 Smith St – Smith Village

 

Plans – Long Section

Lot # DP ##### - 1 Smith St – Smith Village

 

Lodgement

If lodged over the counter, the application should be lodged no later than 4pm to enable sufficient and reasonable processing and checking before the close of business.

Where there are 4 DA’s or more, these applications really should be lodged sufficiently in advance of the close of business to enable adequate checking and processing.

If and when large voluminous applications are lodged with multiple reports (between 4-5pm) i.e. prior to or at the close of business, checking and lodgement will resume at the start of business the following day.

The reason for the above (items 1, 2 and 3 under ‘Lodgement’) is that the disc/usb must be cross checked upon lodgement and this task is potentially time consuming.

Our front Counter cannot process at 5pm either at or shortly before the close of business.

Please note that most businesses, State Government bodies and customers have expectation that Council will operate in a digital environment. Furthermore, the State is rolling out a new planning portal that will enable on-line lodgement.  Accordingly, this Council is aiming to set up systems and processes to be compatible.

CONTINUOUS IMPROVEMENT

Appreciating that there may be some issues, Council may need to make some adjustments. Conversely, if there are things that need to be changed from the perspective of customers or issues arise, let our customer services officers know so that we can look into it.

Council is acutely aware that it cannot continue to hold vast amounts of paper and files and is tackling the issue on several fronts. So your participation in this process will be greatly appreciated with a view to facilitating full electronic record keeping.

PRIVACY

Please note that, in the interest of public transparency, documentation will be made available to the public / interested persons on request and may also be made available on Council’s internet website, as per Council’s resolution of 28 February 2006.

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council@shoalhaven.nsw.gov.au
P.O. Box 42, Nowra NSW 2541 Australia
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